Collect the evidence
Bring together teaching, publications, projects and professional activity records.
ACADEMIC SUPPORT SERVICESUnderstand your academic
Academic Performance Indicator
Understand your academic
performance record.
OVERVIEW
API support for academic progression.
USCSE helps faculty members and institutions organize Academic Performance Indicator information for promotion, tenure and internal review. The service focuses on clear documentation, evidence mapping and practical calculation support.
EVALUATION WORKFLOW
Organize evidence with clarity.
A simple, structured approach to preparing academic performance records for review.
Organize the record
Map your academic contributions into a clear, review-ready structure.
Prepare the calculation
Review score-related information for promotion, tenure or institutional evaluation.
SERVICE SCOPE
How we can help.
Guidance for compiling teaching, research, outreach and academic contribution records.
Support for organizing publications, citations, projects and professional-activity documentation.
Calculation assistance for promotion, tenure and academic performance review preparation.
Documentation support that helps institutions prepare clearer internal evaluation records.
EVIDENCE MAPPING
Build the score from documented academic activity.
An API calculation is only as useful as the records behind it. Organize activities by the applicable institutional framework and retain enough evidence for each claimed entry to be understood and verified.
PREPARE THE RECORD01 02 03 04
A defensible calculation follows a documented sequence.
Confirm the framework
Use the institution, role, period and criteria applicable to the specific evaluation.
Collect source records
Gather certificates, publication data, appointment records and other relevant evidence.
Remove duplication
Check that the same activity is not unintentionally counted in multiple categories.
Review the summary
Verify dates, totals and claimed categories before using the calculation in a formal process.
AUDIT-READY SUMMARY
Make every claimed point understandable.
A final summary should let an authorised reviewer trace each entry back to its applicable criterion and supporting record without reconstructing the calculation from scratch.
ACTIVITY CLASSIFICATION
Map each contribution to the correct academic category.
An API summary is credible only when activities are classified under the applicable institutional framework. Similar-looking achievements may carry different treatment depending on role, period and governing criteria.
Teaching activity
Courses, workload, curriculum contribution, learner guidance and other eligible instructional responsibilities.
Research output
Verified publications, projects, intellectual contributions and research supervision within the stated period.
Institutional service
Documented committees, administration, coordination and responsibilities recognised by the framework.
Professional development
Eligible training, conferences, invited roles and structured development supported by participation records.
Student and faculty support
Mentoring, supervision, academic coordination and approved development contributions where applicable.
Academic outreach
Recognised extension, knowledge-transfer and public or professional engagement with verifiable responsibility.
CALCULATION METHOD
Calculate from the rule, not from the activity title alone.
Before assigning any value, confirm which framework applies and whether the record satisfies its definitions, limits and evidence requirements.
Confirm eligibility
Check the role, assessment period, institution and applicable version of the framework.
Read the criterion
Identify the eligible unit, required responsibility, maximum allowance and exclusions.
Attach evidence
Connect the claimed entry to a certificate, publication record, appointment or authorised source.
Apply limits
Respect category caps, shared authorship rules, time boundaries and non-duplication requirements.
EVIDENCE LEDGER
Make every score traceable to a record.
A reviewer should be able to understand what is being claimed, why it belongs in the category and where the supporting evidence can be found.
Ledger fieldWhat to recordWhy it matters
Activity referenceStable title, identifier or concise description.Connects the calculation to the exact supporting record.
Applicable periodDate, semester, year or assessment window.Prevents out-of-period activity from entering the summary.
Role and contributionAuthorship position, responsibility or verified participation.Supports any rule that depends on contribution or shared credit.
Claimed criterionFramework heading, category and calculation rule.Shows why the entry has been classified and valued in that way.
Evidence locationFilename, link, certificate number or institutional record.Allows authorised reviewers to verify the claim efficiently.
COMMON ERRORS
Resolve inconsistencies before formal review.
Most calculation problems arise from framework mismatch, incomplete records or duplicate claims rather than arithmetic alone.
Duplicate countingThe same activity is unintentionally claimed under more than one category or reporting period.
Incorrect assessment periodEvidence falls outside the eligible dates or uses an inconsistent completion date.
Unsupported classificationThe activity title sounds relevant, but the record does not satisfy the formal criterion.
Unclear contributionShared work is listed without documenting authorship, responsibility or the applicable credit rule.
Limit not appliedCategory caps, maximum claims or other framework restrictions are overlooked.
API CALCULATOR FAQ
Use the result as a documented working summary.
The calculated output supports preparation and review, but the responsible institution determines final eligibility, interpretation and acceptance.
Does the calculator determine official eligibility?
No. It helps organise and estimate documented activity. Final acceptance depends on the applicable institution, authority and current assessment framework.
Which API framework should I use?
Use the framework specified for your institution, role, purpose and assessment period. Do not assume that criteria from another process are interchangeable.
Can one activity be claimed in multiple categories?
Only when the governing rules explicitly permit it. Otherwise duplicate credit should be removed and the most appropriate category documented.
How should co-authored work be recorded?
Record the complete publication details, authorship position or contribution, and apply the sharing rule defined by the relevant framework.
What should accompany the final summary?
Include an organised evidence index, calculation notes, exclusions, applied limits and enough identifiers for each claimed activity to be verified.
MAKE A REQUEST
Tell us what you need.
Tell us about the evaluation purpose, applicable guidelines and the academic records you need help organizing.